Order Replacement Swedish Number Plates or Registration Certificate

If your Swedish vehicle's number plates are lost, stolen, or damaged, or if you need a duplicate of your registration certificate, specifically Part 2 (ägarebevis), you must promptly order replacements from Transportstyrelsen, the Swedish Transport Agency. This comprehensive guide outlines the process to ensure your vehicle remains legally compliant and you can manage its ownership and use without disruption.

Understanding Your Swedish Vehicle Documents

Every registered vehicle in Sweden is assigned a Registreringsbevis, a registration certificate issued by Transportstyrelsen. This crucial document is divided into two distinct parts, each serving different purposes and holding varying levels of importance. Understanding both parts is fundamental to managing your vehicle's legal status in Sweden.

What is the Registreringsbevis?

The Registreringsbevis (registration certificate) is the official document that proves a vehicle is registered in Sweden. It contains vital information about the vehicle and its ownership. For administrative and practical reasons, it is split into two parts:

Comparison of Registreringsbevis Parts

To further clarify the distinction and primary uses of each part of the registration certificate, consult the table below:

Feature	Registreringsbevis Del 1 (Part 1)	Registreringsbevis Del 2 (Part 2)
Primary Content	Technical vehicle data, leasing/credit info, internet code	Owner details (current & previous), ownership history
Purpose	Påställning (activation), Avställning (deactivation), Ordering plates, Ordering Part 2	Ägarbyte (ownership change), Avregistrering (deregistration)
Document Value	General vehicle information, administrative use	Valuable legal document for ownership proof (värdehandling)
Storage Recommendation	Can be kept with vehicle (but safely)	Absolutely must be stored securely at home, never in vehicle
Online Services Use	Authorization code enables various e-services	Primarily for physical or online ownership transfer

When to Order Replacement Number Plates or a Duplicate Registration Certificate

There are several scenarios that necessitate ordering replacement number plates or a duplicate registration certificate from Transportstyrelsen. It is crucial to act promptly to maintain your vehicle's legal status and avoid potential penalties.

Number Plates

You need to order new number plates if:

• Lost: One or both plates have fallen off or gone missing.
• Stolen: Your plates have been stolen. This must be reported to the police.
• Damaged: Plates are so damaged, bent, or unreadable that the registration number cannot be clearly seen.
• Unreadable: The reflective surface or characters have faded or are obscured.

Registration Certificate (Del 2)

You need to order a duplicate Registreringsbevis Del 2 if:

• Lost: You cannot find your Part 2.
• Stolen: Your Part 2 has been stolen. This should be reported to the police.
• Damaged: Your Part 2 is damaged to the point of being unreadable or unusable for official procedures.

Legal Requirements for Number Plates

In Sweden, a vehicle subject to registration may only be used on public roads if it is fitted with valid registration plates. Driving without plates, or with damaged/unreadable plates, is illegal and can result in fines and other legal consequences. Therefore, ordering replacements as soon as issues arise is not merely a recommendation but a legal obligation.

Before You Start: Essential Prerequisites and Documents

Before initiating your order for replacement number plates or a duplicate registration certificate, ensure you meet the necessary criteria and have all required information readily available. This preparation will streamline the application process.

Eligibility Criteria

• Registered Owner/Holder: Only the registered owner or authorized holder of the vehicle can order replacement number plates or a duplicate registration certificate. If the vehicle is owned by a company, appropriate authorization might be required.
• Swedish e-ID: For online applications via Transportstyrelsen's Mina sidor (My Pages) e-service, you will need a valid Swedish electronic identification, such as BankID. This is essential for secure authentication.
• Vehicle Registered in Sweden: The vehicle for which you are ordering replacements must be officially registered in the Swedish Road Traffic Register.

What You Need to Have Ready

To ensure a smooth application process, prepare the following:

• Your Swedish e-ID (e.g., BankID): Mandatory for online applications.
• Vehicle Registration Number: The complete registration number of your vehicle.
• Control Number from Registreringsbevis Del 1: This code, found on Part 1 of your registration certificate, is often required for online services and ordering duplicates.
• Details of Loss or Theft: If plates or documents were lost or stolen, be prepared to provide details, including a police report number if applicable.
• Payment Method: Be ready to pay any applicable fees (e.g., credit/debit card for online payments, or a paying-in slip for postal applications).
• Old Number Plates (if damaged but still available): In some cases, you may need to surrender damaged plates.

Step-by-Step Guide to Ordering Replacements from Transportstyrelsen

The process for ordering replacement number plates or a duplicate registration certificate in Sweden is primarily handled by Transportstyrelsen. The most convenient method is typically through their online e-service, Mina sidor.

Ordering Replacement Number Plates

If your plates are lost, stolen, or damaged:

1. Police Report (Stolen Plates): If your plates were stolen, file a police report (polisanmälan). While Transportstyrelsen may not always strictly require the report number for ordering, it is crucial for your protection against misuse.
2. Online Application: The quickest way is through Mina sidor on Transportstyrelsen's website. You'll need your e-ID.
3. Specify Reason: You will be prompted to select the reason for replacement (e.g., lost, stolen, damaged).
4. Fee Payment: A fee applies for replacement plates. Payment is usually made directly through the e-service.
5. Delivery: The new plates are typically sent by post to your official civil registration address in Sweden.
6. Surrender Old Plates (if applicable): If you are replacing damaged plates and still have them, Transportstyrelsen may instruct you to destroy or return the old plates to prevent their misuse. Follow their specific instructions provided with your order.

Ordering a Duplicate Registreringsbevis Part 2

If your Registreringsbevis Del 2 is lost, stolen, or damaged:

1. Police Report (Stolen Document): If Part 2 was stolen, report it to the police for your protection.
2. Online Application: Use Mina sidor on Transportstyrelsen's website. Log in with your e-ID. This is the most efficient method for ordering a duplicate.
3. Select Service: Choose the option to order a duplicate Registreringsbevis Del 2. You might need the control number from Registreringsbevis Del 1.
4. Confirm Details: Verify your vehicle and personal details.
5. Fee Payment: There is a fee for ordering a duplicate Part 2. Pay this via the e-service.
6. Delivery: The duplicate Registreringsbevis Del 2 will be sent by registered mail to your civil registration address.
7. Secure Storage: Upon receipt, immediately store the new Part 2 in a safe and secure location, separate from your vehicle, as it is a valuable document for ownership transfers.

Applying by Post (Alternative Method)

If you cannot use the online e-service (e.g., lack a Swedish e-ID), you may be able to order replacements by post. This usually involves:

1. Obtaining the Correct Form: You might need to request a specific form from Transportstyrelsen by phone or download it from their website if available.
2. Filling Out the Form: Provide all required vehicle and personal details, and clearly state the reason for the replacement.
3. Signing and Sending: Sign the form and send it to Transportstyrelsen's designated postal address.
4. Payment: Payment instructions for postal applications will be provided (e.g., a paying-in form inbetalningskort).
5. Processing Time: Postal applications generally have longer processing times compared to online methods.

Costs, Payment, and Delivery Information

Understanding the financial aspects and expected timelines is crucial for planning.

Fees for Replacements

Transportstyrelsen charges a fee for ordering replacement number plates and duplicate registration certificates. These fees are subject to change.

• Number Plates: The cost for a pair of standard replacement number plates.
• Registreringsbevis Del 2: The cost for a duplicate of Part 2.

Where to Verify Current Fees: As fees can change, always verify the most current charges directly on Transportstyrelsen's official website, specifically on their pages regarding number plates and registration certificates. The fee will be clearly stated during the online application process.

Payment Methods

• Online: For e-service applications, payment is typically made directly via credit card or bank transfer through the secure online portal.
• Postal: If applying by post, you will usually receive a inbetalningskort (paying-in slip) with your decision or form, which can be paid via your bank or online banking.

Delivery Address

Both replacement number plates and duplicate Registreringsbevis Del 2 are sent to the address registered in the Swedish civil registration (folkbokföringsadress). It is essential that your address with Skatteverket (the Swedish Tax Agency, which manages civil registration) is up-to-date. If you need mail forwarded, you must arrange this with Adressändring.

Processing and Delivery Times

• Online Applications: Generally processed faster.
• Postal Applications: Typically take longer due to manual handling and mail transit times.

Estimated Delivery: While specific delivery times can vary, expect replacement items to arrive within a reasonable timeframe (e.g., 5-10 business days for plates, and similar for Part 2, but always check Transportstyrelsen's website for their current estimated delivery times). If you experience significant delays beyond the stated timeframe, contact Transportstyrelsen directly.

Common Issues and How to Resolve Them

Navigating administrative procedures can sometimes lead to unexpected roadblocks. Being aware of common pitfalls can help you avoid delays and complications.

Here are some frequent issues encountered when ordering replacement plates or registration certificates from Transportstyrelsen, along with advice on how to address them:

1. No Swedish e-ID (BankID):

   • Issue: You cannot access Mina sidor for online applications without a valid Swedish e-ID.
   • Resolution: Apply for a BankID through your Swedish bank. If this is not possible (e.g., new resident without a personal identity number yet), you may need to apply by post, which can take longer.

2. Incorrect Civil Registration Address:

   • Issue: Replacement documents or plates are sent to an old or incorrect address.
   • Resolution: Ensure your folkbokföringsadress with Skatteverket is always current. If you've moved, update your address promptly. If mail forwarding is needed, arrange it with Adressändring. Transportstyrelsen uses the address from the civil register.

3. Lost Registreringsbevis Del 1 (Control Number Needed):

   • Issue: You've lost Part 1, which contains the authorization code for online services and ordering a duplicate Part 2.
   • Resolution: Contact Transportstyrelsen directly by phone. They may be able to assist you in ordering a duplicate Part 2 even without the Part 1 control number, or advise on how to obtain a new Part 1.

4. Failure to Report Stolen Items:

   • Issue: You order replacements for stolen plates/documents but haven't filed a police report.
   • Resolution: Always report stolen number plates or Registreringsbevis Del 2 to the police immediately. This protects you from liability if the stolen items are misused. Keep the police report number handy.

5. Misunderstanding Registreringsbevis Parts:

   • Issue: Confusing Part 1 and Part 2, leading to ordering the wrong duplicate or mishandling the valuable Part 2.
   • Resolution: Review the section "Understanding Your Swedish Vehicle Documents" carefully. Remember Part 2 is the ägarbevis (owner's certificate) and is critical for ownership changes.

6. Using a Vehicle Without Valid Plates:

   • Issue: Driving your vehicle while waiting for replacement plates to arrive.
   • Resolution: It is illegal to drive a vehicle without valid number plates in Sweden. If your plates are missing, you must not use the vehicle until the replacements are correctly affixed.

7. Delays in Delivery:

   • Issue: Replacement plates or documents don't arrive within the expected timeframe.
   • Resolution: First, check Transportstyrelsen's website for any general information regarding processing delays. If none, contact their customer service to inquire about the status of your order, providing your vehicle registration number and order details.

8. Payment Issues:

   • Issue: Online payment fails, or postal payment is not received.
   • Resolution: Double-check your payment details for online transactions. If paying by post, ensure the correct amount is paid and reference numbers are used correctly. Contact Transportstyrelsen's financial department if payment problems persist.

9. Vehicle Not Registered to You (for ordering Part 2):

   • Issue: Trying to order a duplicate Part 2 for a vehicle not currently registered in your name.
   • Resolution: Only the registered owner can order a duplicate Part 2. If you are the new owner but ägarbyte (ownership change) hasn't been completed, you cannot order a duplicate until the vehicle is officially registered in your name.

What to Expect After Your Order is Placed

Once you've submitted your order for replacement number plates or a duplicate Registreringsbevis Del 2, here's what typically happens next:

Order Confirmation

• Online: You will usually receive an immediate confirmation on the screen and often via email or your Mina sidor inbox. This confirmation will include your order details and an estimated delivery timeframe.
• Postal: If applying by post, confirmation might come later via mail, or you may simply receive the items when they are ready.

Waiting Period and Delivery

• Production and Dispatch: Transportstyrelsen will process your order, produce the new number plates or print the duplicate certificate, and dispatch them.
• Delivery Method: As previously mentioned, items are sent by post to your folkbokföringsadress. Registreringsbevis Del 2 may be sent as registered mail, requiring a signature for collection.
• Tracking: Depending on the service, limited tracking information might be available through Mina sidor.

What to Do While Waiting

• Number Plates: If your number plates are missing or unreadable, do not drive your vehicle. It is illegal and can result in fines. Make alternative transport arrangements until your new plates arrive and are properly affixed.
• Registreringsbevis Del 2: You can generally continue using your vehicle legally without the physical Part 2, as long as Part 1 is available and the vehicle is otherwise compliant (insured, inspected, taxed). However, you cannot sell or deregister the vehicle until you receive the duplicate Part 2.

If Your Order is Delayed or Rejected

• Delays: If the estimated delivery time has passed, first check Mina sidor for any updates or contact Transportstyrelsen's customer service.
• Rejection: In rare cases, an application might be rejected (e.g., due to incomplete information or eligibility issues). If this happens, Transportstyrelsen will inform you of the reason and advise on next steps, which might involve resubmitting with correct information or appealing the decision.

Key Terms in Swedish Vehicle Administration

Understanding the specific terminology used by Swedish authorities is vital for navigating vehicle-related procedures.

Where to Find Official Information and Support

For the most accurate and up-to-date information regarding vehicle registration, number plates, and registration certificates in Sweden, always refer to the official sources. These links are provided to help you verify current regulations, fees, and application processes directly from the authorities.

• Transportstyrelsen (Swedish Transport Agency): This is the primary authority for all matters related to vehicle registration, number plates, and driving licenses in Sweden.
  • General information on registration plates: https://www.transportstyrelsen.se/en/road/vehicles/registration-plates/
  • General information on registration certificates: https://www.transportstyrelsen.se/en/road/vehicles/registration-certificates/
  • General information on vehicles: https://www.transportstyrelsen.se/en/road/vehicles/

Always check the current official pages on the Transportstyrelsen website before taking action, as specific fees, forms, and procedures can be updated.